MAINTENANCE COMMITTEE

MAINTENANCE POLICY

Maintenance committee in St. Gregorios Dental College has a policy to maintain all the equipments and infrastructure. The Maintenance Committee consists of the Chairman, Convenor, Electrician, Plumber, Technician and other committee members. Committee members are appointed by the Chairman. The main aim of this policy is to ensure regular maintenance to preserve the life of the properties of the College.

OBJECTIVES

• To refer the maintenance register daily and develop a plan to respond quickly.
• To conduct regular inspections to ensure everything is in order.
• To strategize an annual maintenance plan including routine and preventative maintenance.
• To delegate and co-ordinate tasks in case of outsourcing.
• To work with the finance department to draft a budget when purchasing, tendering and issuing work orders.
• To conduct training as well as educate members regarding maintenance at regular intervals.
  
  

MAINTENANCE RULES & PROCEDURE

• A minimum of two committee meetings will be held per annum.
• The Maintenance Committee must cooperate with other committees and share their information and minutes of meetings with them.
• In case of any repair/ damage of instruments/ building, a staff of that particular department has to register a complaint in the maintenance register kept either in the Department or Office.
• The convenor will refer the registers on a daily basis and forward it to the concerned technician.
• The technician will address the complaint.
• A period of 48 hours is provided for the complaint to be addressed. If the issue has not  been addressed by the technician, the matter is escalated through the Convenor to the Chairman, who will take further action as well as create a way to solve the issue.
• If the repair/damage is beyond the scope of the technician, then it is outsourced.
• To outsource any maintenance work, a proper quotation must be taken.
• Prior approval for the work has to be taken from the Chairman.
• Once the complaint has been taken care of, it is recorded in the register as completed or rectified.
• Log books and minute books are maintained and overseen by Convenor.
  

MAINTENANCE COMMITTEE