RESOURCE MOBILIZATION POLICY

The resource mobilization policy in St. Gregorios Dental College focuses on achieving the vision and mission of the institution ensuring accountability and transparency. The Governing body of the College monitors the optimal utilization of the funds for the promotion of growth and development of students, staff and the institute. Transparency and accountability are ensured by conducting an annual audit of the statements.

Financial Resources

The institution is a self financed organization in which the major financial resources are:

• The annual tuition fee collected from the students.
• The rent from girls and boys hostels.
• College development fund from management.
• Alumini contribution.
• Fees collected from patients in OP clinic.
• Fee collected from participants outside college to attend seminars and workshops organized by the Institution.
• External sponsorships for conducting various events.

The procedure adopted for utilization of resources are:

1. Planning: Governing body of the college calls a meeting to estimate the annual expenses. Administrative office prepares annual estimate of the Institution and then forwards it to the Governing body for its final approval.
2. Allocation: The Governing body reviews the estimate and then allocates as per necessity of proposed expenses. If there is no contrariety, it is then sanctioned and funds are released.
3. Expenses: Funds are utilized for the development of laboratories, procurement of books, National/International journals, E-governance, staff salary and welfare, stipends, academic activities, development and maintenance activities of the Institution. In case of funds required for academic activities like conducting seminars/ workshops/ patient camps/ conferences/ technical competitions, then the concerned faculty/committee has to prepare a note stating the details of the importance with supporting documents. The concerned person is instructed to produce a detailed report for the utilization of funds. Thereafter, the proposal is forwarded to the Principal through HOD for consideration and approval. Taking into the importance of the requirement, Principal forwards the proposal to the Governing body for its final approval.

 
Audit: The internal audit team of the college verifies the expenses carried out under various departmental activities from supporting documents and give their remarks for the final settlement of the account. Internal and external audits are carried out by the Chartered Accountant at regular intervals to ensure a proper utilization of the funds as per their allocation.